Event Policies

All recruiting event registrants must uphold UCSB Career Services Employer Policies.

FOR CAREER FAIRS:
 

Registration

Your organization must be recruiting to fill at least one full-time salaried or paid internship position within your organization. Graduate programs and fee based programs will not be considered.

Career fair registrations must be submitted via Handshake. By completing and submitting the registration form, you have requested to register for one or both days of the career fair. There are a limited number of available openings, and registrants will be admitted on a first come, first serve basis. Please allow up to TWO business days for approval of registration. The registrant will receive a registration confirmation email via Handshake upon approval of registration. The registrant will also receive a separate email containing an invoice via Handshake. Payment obligation is incurred upon registration approval. Submitting payment before receiving the registration approval confirmation email and invoice does not guarantee you as a participant in the career fair.

If the registration request is "declined", the registrant will receive a "registration not approved" confirmation email from the Event Coordinator. If your registration is "cancelled", the registrant will receive a cancellation email via Handshake.

If the event capacity has been reached prior to your registration submission, the registrant will be placed on the waitlist for the career fair and will receive a waitlist confirmation email from the Event Coordinator. If on the waiting list, the registrant may be admitted to the career fair if there are any cancellations. If a cancellation occurs, the registrant will be contacted by the Event Coordinator to confirm your attendance, depending on your waiting list position.

It is the responsibility of the registrant to submit payment and communicate all event information received from Career Services to attending representatives. Changes in registrant contact information must be submitted to CareerEvents@sa.ucsb.edu.

For Two-Day Career Fairs

Your registration will only be held for the specific day(s) you registered.

- If you register for one specific day and are not present on that specific day, your organization will be marked as a “No Show."

- If you register and pay for both days, and “No Show” on one of the two days, you will not be eligible for a refund of the day you did not attend.

- If you register for a specific day and later would like to change your registration to the other day, a request in writing must be submitted to CareerEvents@sa.ucsb.edu. This request must be received no later than 10 business days PRIOR to the event date by 5:00pm (PST). Telephone requests will not be accepted. All day change request approvals will be determined by the venue space availability for that specific day you would like to switch to.

Payment

Payment obligation is incurred upon registration approval. The full balance due for the career fair must be received no later than 10 business days PRIOR to the event date by 5:00pm (PST) to secure your space. Failure to submit payment by the payment deadline and failure to communicate an alternative payment agreement with the Event Coordinator, may result in Career Services revoking your registration for the event and may affect your recruiting privileges at UCSB. 

If you have a concern or circumstance that would not allow your organization to meet this payment deadline, please contact the Event Coordinator before the payment deadline.

Payment must be submitted by credit card or check. Wire transfers are not accepted.

Refunds

Cancellation requests must be made in writing and emailed to CareerEvents@sa.ucsb.edu to be valid and eligible for refund. Cancellations received no later than 10 business days PRIOR to the event date by 5:00pm (PST) will be refunded the amount paid minus a $50 cancellation fee. Telephone requests will not be accepted. Cancellations made after this deadline will not be refunded.

Cancellations

If you must cancel your career fair registration, please contact the Events Coordinator as soon as possible. Cancellation requests must be made in writing and emailed to CareerEvents@sa.ucsb.edu to be valid and eligible for refund. The final date to cancel and still be eligible for a refund is 10 business days PRIOR to the event date or by the indicated payment deadline by 5:00pm (PST). Cancellations received prior to the payment deadline will be refunded the amount paid minus a $50 cancellation fee. Voicemail messages will not be accepted. Cancellations made after this date will not be refunded.

Weather

Most of our events are held indoors, however, some events may include outdoor placement. If poor weather conditions require us to cancel the event, the registration fee will NOT be refunded, but will be kept as a credit towards participation in a future event. Santa Barbara does not frequently experience weather that would require us to cancel an event, however, it is possible. Common weather conditions in this area range from warm and sunny to mild and breezy. Please check weather forecasts for current conditions and prepare accordingly.

No Shows

Registered organization that do not check-in by 11:00am on the day of the event will be considered a "no show." After 11:00am, Career Services reserves the right to reassign the table space. Any registration payments that have been collected will not be refunded and the payments collected cannot be used as a credit towards a future event. Any remaining registration balances will still be billed to compensate for not cancelling your registration according to the cancellation policy (via email to CareerEvents@sa.ucsb.edu by the cancellation deadline). Registration for future events will not be approved until full payment is received.

Booth Arrangements

Table Placement

We attempt to arrange tables by industry or focus as selected on your registration form. This is often most helpful to both employers and students. We will do our best to accommodate specific placement requests before the career fair depending on space availability, but it is not guaranteed. Please submit your request in writing to CareerEvents@sa.ucsb.edu no later than 10 business days PRIOR to the event date by 5:00pm (PST).

Please do not re-arrange your table(s), occupy an adjacent vacant table, or move to another location without Career Services staff approval.

Space Limitations: In consideration of neighboring booths, your company display needs to fit within the space provided by the table(s) you will have at the event. Displays must fit either on or directly behind the table(s). Displays cannot block aisles, doors or walkways.

Additional Representatives

If your organization registers to bring a certain number of representatives and later decides to bring more or less, please notify us before the "registration changes" deadline (this date can be found on the registration deadlines section on the event webpage) by sending an email to CareerEvents@sa.ucsb.edu.

Giveaways

Food, candy or beverages that are not individually wrapped and unopened cannot be distributed to students as strictly enforced by our university and catering service. Organizations found distributing products that conflict with university policies will be asked to discontinue and/or remove the products from their booth or the venue.

Music

To avoid interfering with neighboring employer-student interactions, music is not permitted.

Shipping Booth Materials

Career Services assumes no responsibility for damaged or undelivered parcels. We will make every effort to deliver your materials to your table, however we cannot be held responsible for undelivered items, damaged containers, or any other issues which may arise in the shipping or your materials to the career fair. By choosing to ship your materials, you agree to these terms.

Parking

One complimentary parking pass will be issued per company, not per representative. Additional parking passes may be purchased from the permit machines located throughout the campus parking lots. Career Services is not liable for parking citations issued due to a failure to retrieve a parking permit, for parking at an incorrect location or for failure to abide by posted parking rules. We are not responsible for any lost, stolen, or damaged property.

Visitor Policy

Entrance to our career fairs is not available to community members who are not UC Alumni. If UC Alumni, you are required to submit a career fair pass request form prior to the fair. More information about this request form can be located on our Alumni Career Services webpage at: http://career.sa.ucsb.edu/alumni/alumni-career-services

Visitors are not permitted to recruit as unregistered employers, solicit services, post signage or materials, or sell products and services. We reserve the right to refuse or revoke visitor admittance to our career fairs if engaging in behavior that interferes with the conduct of Career Services business and/or creates an unpleasant environment for students and registered recruiters.

 

FOR GRADUATE & PROFESSIONAL SCHOOL DAY:
 

Registration

Registration for this event must be submitted via Handshake. By completing and submitting the registration form, you have requested to register for the Graduate and Professional School Day. There are a limited number of available openings and registrants will be admitted on a first come, first serve basis. Each college or department must register separately. Two colleges or departments from the same university cannot share a table.

Please allow up to TWO business days for approval of registration. The registrant will receive a registration confirmation email via Handshake upon approval of registration. The registrant will also receive a separate email containing an invoice via Handshake. Payment obligation is incurred upon registration approval. Submitting payment before receiving the registration approval confirmation email and invoice does not guarantee you as a participant in the Graduate & Professional School Day event.

If your registration request is "declined", the registrant will receive a "registration not approved" confirmation email from the Event Coordinator. If your registration is "cancelled", the registrant will receive a cancellation email via Handshake.

If the event capacity has been reached prior to your registration submission, the registrant will be placed on the waiting list for the event and will receive a waitlist confirmation email from the Event Coordinator. If on the waiting list, the registrant may be admitted to the event if there are any cancellations. If a cancellation occurs, the registrant will be contacted by the Event Coordinator to confirm your attendance, depending on your waiting list position.

It is the responsibility of the registrant to submit payment and communicate all event information received from Career Services to attending representatives. Changes in registrant contact information must be submitted to CareerEvents@sa.ucsb.edu

Payment

Payment obligation is incurred upon registration approval. The full balance due for the event must be received no later than 10 business days PRIOR to the event date by 5:00pm (PST) to secure your space. Failure to submit payment by the payment deadline and failure to communicate an alternative payment agreement with the Event Coordinator, may result in Career Services revoking your registration for the event and may affect your recruiting privileges at UCSB. If you have a concern or circumstance that would not allow your organization to meet this payment deadline, please contact the Event Coordinator before the payment deadline.

Payment must be submitted by credit card, check or UC recharge (must be indicated on registration form, if choosing this payment method). Wire transfers are not accepted.

Refunds

Cancellation requests must be made in writing and emailed to CareerEvents@sa.ucsb.edu to be valid and eligible for refund. Cancellations received no later than 10 business days PRIOR to the event date by 5:00pm (PST) will be refunded paid minus a $50 cancellation fee. Telephone requests will not be accepted. Cancellations made after this deadline will not be refunded.

Cancellations

If you must cancel your event registration, please contact the Events Coordinator as soon as possible. Cancellation requests must be made in writing and emailed to CareerEvents@sa.ucsb.edu to be valid and eligible for refund. The final date to cancel and still be eligible for a refund is 10 business days PRIOR to the event date by 5:00pm (PST). Cancellations received no later than 10 business days PRIOR to the event date by 5:00pm (PST) will be refunded the amount paid minus a $50 cancellation fee. Telephone requests will not be accepted. Cancellations made after this deadline will not be refunded.

Weather

This event is held outdoors. If poor weather conditions require us to cancel the event, the registration fee will NOT be refunded, but will be kept as a credit towards participation in a future event. Santa Barbara does not frequently experience weather that would require us to cancel an event, however, it is possible. Common weather conditions in this area range from warm and sunny to mild and breezy. Please check weather forecasts for current conditions and prepare accordingly. We recommend bringing an umbrella for sun protection.

No Shows

Registered organizations that do not check-in by 11:00am on the day of the event will be considered a "no show." After 11:00am, Career Services reserves the right to reassign the table space. Any registration payments that have been collected will not be refunded and the payments collected cannot be used as a credit towards a future event. Any remaining registration balances will still be billed to compensate for not cancelling your registration according to the cancellation policy (via email to CareerEvents@sa.ucsb.edu by the cancellation deadline). Registration for future events will not be approved until full payment is received.

Booth Arrangements

Table Placement

We attempt to arrange tables by major or focus as selected on your registration form for students to navigate through the event more effectively. We will do our best to accommodate specific placement requests before the event depending on space availability, but it is not guaranteed. Please submit your request in writing to CareerEvents@sa.ucsb.edu no later than 10 business days PRIOR to the event date by 5:00pm (PST).

Please do not re-arrange your table(s), occupy an adjacent vacant table, or move to another location with Career Services staff approval. Two colleges or departments from the same university cannot share a table.

Space Limitations: In consideration of neighboring booths, your display needs to fit within the space provided by the table(s) you will have at the event. Displays must fit either on or directly behind table(s). Displays cannot block aisles or walkways. 

Additional Representatives

If your organization registers to bring a certain number of representatives and later decides to bring more or less, please notify us before the "registration changes" deadline (this date can be found on the registration deadlines section on the event webpage) by sending an email to CareerEvents@sa.ucsb.edu. If you register for extra representatives and they do not attend the event, the fee charged for these representatives will not be refunded.

Giveaways

Food, candy or beverages that are not individually wrapped and unopened cannot be distributed to students as strictly enforced by our university and catering service. Organizations found distributing products that conflict with university policies will be asked to discontinue and/or remove the products from their booth or the venue.

Utilities

Wireless internet and electricity are not available for this event. We cannot provide these services regardless of a request due to location restrictions.

Music

To avoid interfering with neighboring representative-student interactions, music is not permitted.

Shipping Booth Materials

Career Services assumes no responsibility for damaged or undelivered parcels. We will make every effort to deliver your materials to your table, however we cannot be held responsible for undelivered items, damaged containers, or any other issues which may arise in the shipping or your materials to the event. By choosing to ship your materials, you agree to these terms.

Parking

One complimentary parking pass will be issued per organization, not per representative. Additional parking passes may be purchased from the permit machines located throughout the campus parking lots. Career Services is not liable for parking citations issued due to a failure to retrieve a parking permit, for parking at an incorrect location or for failure to abide by posted parking rules. We are not responsible for any lost, stolen, or damaged property.