Event Policies

All recruiting event registrants must uphold UCSB Career Services Employer Policies.

FOR CAREER FAIRS:
 

Registration

Your organization must be recruiting to fill at least one full-time salaried or paid internship position within your organization. Graduate programs and fee based programs will not be considered.

By completing and submitting the registration form, you have requested to register for one (or both days) of the Career Fair. There are a limited number of available openings, and registrants will be admitted on a first come, first serve basis. Submitting the registration form before receiving an email confirmation does not guarantee you as a participant in the career fair. If the registrant capacity has been reached prior to your registration, your registration may still be accepted, but you will be placed on the waiting list. If on the waiting list, you may be admitted to the career fair if there are any cancellations. If a cancellation occurs, you will be contacted to confirm your attendance, depending on your waiting list position.

For Two-Day Career Fairs

Your registration will only be held for the specific Day(s) you registered.

- If you register for one specific Day and are not present on that specific Day, your organization will be marked as a “No Show."

- If you are not present on the specific Day you registered for, but then attend the wrong day, your registration will be considered a “No Show” for the Day you specifically registered for AND you will be charged full price for the Day you attended (provided there is venue space availability at the discretion of the Events Coordinator).

- If you register and pay for both Days, and “No Show” on one of the two Days, you will not be eligible for a refund of the Day you did not attend.

- If you register for a specific Day and later would like to change your registration to the other Day, a request in writing must be submitted to CareerEvents@sa.ucsb.edu. This request must be received 5 business days PRIOR to the event date by 5:00pm (PST). Voicemail messages will not be accepted. All day change request approvals will be determined by the venue space availability on the specific Day you would like to switch to.

Payment

The full balance due for the Career Fair must be received 5 business days PRIOR to the event date by 5:00pm (PST) to secure your space. If we do not receive full payment by this date, we reserve the right to revoke your registration and participation in the event. If you have a concern or circumstance that would not allow your organization to meet this payment deadline, please contact us before the payment deadline.

Payment must be submitted by credit card (VISA or Mastercard) or check. Wire transfers are not accepted.

Refunds

Cancellation requests must be made in writing and emailed to CareerEvents@sa.ucsb.edu to be valid and eligible for refund. Cancellations received 5 business days PRIOR to the event date by 5:00pm (PST) will be refunded the amount paid minus a $50 cancellation fee. Voicemail messages will not be accepted. Cancellations made after this date will not be refunded.

Cancellations

If you must cancel your career fair registration, please contact the Events Coordinator as soon as possible. Cancellation requests must be made in writing and emailed to CareerEvents@sa.ucsb.edu to be valid and eligible for refund. The final date to cancel and still be eligible for a refund is 5 business days PRIOR to the event date by 5:00pm (PST). Cancellations received 5 business days PRIOR to the event date by 5:00pm (PST) will be refunded the amount paid minus a $50 cancellation fee. Voicemail messages will not be accepted. Cancellations made after this date will not be refunded.

Weather

Most of our events are held indoors, however, some events may include outdoor placement. If poor weather conditions require us to cancel the event, the registration fee will NOT be refunded, but will be kept as a credit towards participation in a future event. Santa Barbara does not frequently experience weather that would require us to cancel an event, however, it is possible. Common weather conditions in this area range from warm and sunny to mild and breezy. Please check weather forecasts for current conditions and prepare accordingly.

No Shows

If your organization registered for the career fair and does not attend, your organization will be marked as a “No Show.” Any registration payments that have been collected will not be refunded and the payments collected cannot be used as a credit towards a future event. Any remaining registration balances will still be billed to compensate for not cancelling your registration according to the cancellation policy (via email to CareerEvents@sa.ucsb.edu by the cancellation deadline). Registration for future events will not be approved until payment is received.

For Career Partners

If your organization requested to apply one of the career fair registration(s) included in your Partnership package and does not attend, your organization will be marked as a "No Show." This registration type cannot be transferred towards a future career fair.

Booth Arrangements

Table Placement

We attempt to arrange tables by industry or focus as selected on your registration form. This is often most helpful to both employers and students. We will do our best to accommodate specific placement requests before the career fair depending on space availability, but it is not guaranteed. Please submit your request in writing to CareerEvents@sa.ucsb.edu.

Additional Representatives

If your organization registers to bring a certain number of representatives and later decides to bring more or less, please notify us in writing prior to the event by sending an email to CareerEvents@sa.ucsb.edu. If you register for extra representatives and they do not attend the event, the fee charged for these representatives will not be refunded. However, if more representatives attend and this increase is not reflected on your registration form or communicated to the Events Coordinator in writing, you will be assessed a $30 charge for each unregistered additional representative.

Giveaways

Food, candy or beverages that are not individually wrapped and unopened cannot be distributed to students as strictly enforced by our university and catering service.

Music

To avoid interfering with neighboring employer-student interactions, music is not permitted.

Shipping Booth Materials

Career Services assumes no responsibility for damaged or undelivered parcels. We will make every effort to deliver your materials to your table, however we cannot be held responsible for undelivered items, damaged containers, or any other issues which may arise in the shipping or your materials to the career fair. By choosing to ship your materials, you agree to these terms.

Parking

One complimentary parking pass will be issued per company, not per representative. Additional parking passes may be purchased from the permit machines located throughout the campus parking lots. This is not an expense we will reimburse. Career Services is not liable for parking citations issued due to a failure to retrieve a parking permit, for parking at an incorrect location or for failure to abide by posted parking rules. We are not responsible for any lost, stolen, or damaged property.

Visitor Policy

Entrance to our career fairs is not available to community members who are not UC Alumni. If UC Alumni, you are required to purchase a career fair pass no later than TWO days before the event date for admittance to the fair. Visitors are not permitted to recruit as unregistered employers, solicit services, post signage or materials, or sell products and services. We reserve the right to refuse or revoke visitor admittance to our career fairs if engaging in behavior that interferes with the conduct of Career Services business and/or creates an unpleasant environment for students and registered recruiters.

 

FOR GRADUATE & PROFESSIONAL SCHOOL DAY:
 

Registration

By completing and submitting the registration form, you have requested to register for the Graduate and Professional School Day. There are a limited number of available openings and registrants will be admitted on a first come, first serve basis. Submitting the registration form before receiving an email confirmation does not guarantee you as a participant in this event. If the registrant capacity has been reached prior to your registration, your registration may still be accepted, but you will be placed on the waiting list. If on the waiting list, you may be admitted to the event if there are any cancellations. If a cancellation occurs, you will be contacted to confirm your attendance, depending on your waiting list position. Each college or department must register separately. Two colleges or departments from the same university cannot share a table.

Payment

The full balance due for this event must be received 5 business days PRIOR to the event date or by the indicated payment deadline by 5:00pm (PST) to secure your space. If we do not receive full payment by this date, we reserve the right to revoke your registration and participation in the event. If you have a concern or circumstance that would not allow your organization to meet this payment deadline, please contact us before the payment deadline.

Payment must be submitted by credit card (VISA or Mastercard) or check. Wire transfers are not accepted.

Refunds

Cancellation requests must be made in writing and emailed to CareerEvents@sa.ucsb.edu to be valid and eligible for refund. Cancellations received 5 business days PRIOR to the event date by 5:00pm (PST) will be refunded the amount paid minus a $50 cancellation fee. Voicemail messages will not be accepted. Cancellations made after this date will not be refunded.

Cancellations

If you must cancel your event registration, please contact the Events Coordinator as soon as possible. Cancellation requests must be made in writing and emailed to CareerEvents@sa.ucsb.edu to be valid and eligible for refund. The final date to cancel and still be eligible for a refund is 5 business days PRIOR to the event date by 5:00pm (PST). Cancellations received 5 business days PRIOR to the event date by 5:00pm (PST) will be refunded the amount paid minus a $50 cancellation fee. Voicemail messages will not be accepted. Cancellations made after this date will not be refunded.

Weather

This event is held outdoors. If poor weather conditions require us to cancel the event, the registration fee will NOT be refunded, but will be kept as a credit towards participation in a future event. Santa Barbara does not frequently experience weather that would require us to cancel an event, however, it is possible. Common weather conditions in this area range from warm and sunny to mild and breezy. Please check weather forecasts for current conditions and prepare accordingly.

No Shows

If your organization registered for this event and does not attend, your organization will be marked as a “No Show.” Any registration payments that have been collected will not be refunded and the payments collected cannot be used as a credit towards a future event. Any remaining registration balances will still be billed to compensate for not cancelling your registration according to the cancellation policy (via email to CareerEvents@sa.ucsb.edu by the cancellation deadline). Registration for future events will not be approved until payment is received.

Booth Arrangements

Table Placement

We attempt to arrange tables by major or focus as selected on your registration form for students to navigate through the event more effectively. We will do our best to accommodate specific placement requests before the event depending on space availability, but it is not guaranteed. Please submit your request in writing to CareerEvents@sa.ucsb.edu.

Two colleges or departments from the same university cannot share a table.

Additional Representatives

If your organization registers to bring a certain number of representatives and later decides to bring more or less, please notify us in writing prior to the event by sending an email to CareerEvents@sa.ucsb.edu. If you register for extra representatives and they do not attend the event, the fee charged for these representatives will not be refunded. However, if more representatives attend and this increase is not reflected on your registration form or communicated to the Events Coordinator in writing, you will be assessed a $30 charge for each unregistered additional representative.

Giveaways

Food, candy or beverages that are not individually wrapped and unopened cannot be distributed to students as strictly enforced by our university and catering service.

Utilities

Wireless internet and electricity are not available for this event. We cannot provide these services regardless of a request due to location restrictions.

Music

To avoid interfering with neighboring representative-student interactions, music is not permitted.

Shipping Booth Materials

Career Services assumes no responsibility for damaged or undelivered parcels. We will make every effort to deliver your materials to your table, however we cannot be held responsible for undelivered items, damaged containers, or any other issues which may arise in the shipping or your materials to the career fair. By choosing to ship your materials, you agree to these terms.

Parking

One complimentary parking pass will be issued per organization, not per representative. Additional parking passes may be purchased from the permit machines located throughout the campus parking lots. This is not an expense we will reimburse. Career Services is not liable for parking citations issued due to a failure to retrieve a parking permit, for parking at an incorrect location or for failure to abide by posted parking rules. We are not responsible for any lost, stolen, or damaged property.