By acting in accordance with these policies and guidelines, individuals and organizations can help Career Services maintain a professional, fair and successful recruiting environment for all parties concerned. Your use of both our services and the Handshake platform constitutes your binding agreement to the following policies.
NOTE: These principles are not all-inclusive; they are intended to serve as a framework within which the career planning, placement, and recruitment processes should function, and as a foundation upon which professionalism can be promoted.
Career Services at the University of California Santa Barbara maximizes employment and internship opportunities for its students by offering a range of services to facilitate recruitment of prospective candidates. Career Services requires that any recruiting organization or individual utilizing services, must abide by all applicable federal, state, and local employment laws, including Equal Employment Opportunity laws, University of California rules and regulations, and the National Association of Colleges and Employers (NACE) Principles for Ethical Professional Practice. (Refer to the detailed resources below.)
The Handshake system is the web-based portal for publicizing all bona fide full-time, part-time, seasonal, and short-term positions and other recruiting activities for small and large businesses, government agencies, nonprofit organizations, on-campus employers, households, and individuals. All recruiting organizations or individuals are expected to accurately describe their organizations, positions and position requirements when posting their information on Handshake or when representing their firms and opportunities at any campus recruiting events. Companies and/or job postings requiring donations, application fees, fundraising, investments, payment for training, or payment to participate, or offering items or services for sale, will not be provided recruitment services.
We reserve the right to refuse service to employers at the discretion of the Career Services staff due to any objectionable activities, including, but not limited to:
- requiring personal information at the time of application, such as bank and social security numbers;
- misrepresentation, whether defined by dishonest information or absence of information;
- harassment of students, alumni, or staff;
- breach of confidentiality as required by the Family Educational Rights and Privacy Act (FERPA);
- failure to adhere to Career Services employer guidelines;
- any violation of University of California rules and regulations;
- any violation of local, state, or federal laws.
University of California
- UC Nondiscrimination Policy: https://policy.ucop.edu/doc/2710540/PACAOS-Appendix-C
- Nondiscrimination and Affirmative Action Policy Statement: https://ucnet.universityofcalifornia.edu/tools-and-services/administrators/docs/nondiscrimination-policy-statement-publications-may-2014.pdf
US Equal Employment Opportunity Commission
- Federal Laws Preventing Discrimination Q&A: http://www.eeoc.gov/facts/qanda.html
- Americans with Disabilities Act: A Primer for Small Business: http://www.eeoc.gov/eeoc/publications/adahandbook.cfm
US Department of Labor
- Fact Sheet #71: Internship Programs Under FSLA: https://www.dol.gov/whd/regs/compliance/whdfs71.htm
- Disability Resources/Job Accommodations: https://www.dol.gov/general/topic/disability/jobaccommodations
- ODEP Diverse Perspectives: People with Disabilities Fulfilling Your Business Goals: https://www.dol.gov/odep/pubs/fact/diverse.htm
US Department of Education
- Family Educational Rights and Privacy Act (FERPA): https://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html
Other Federal Workplace Laws & Resources
- Workplace Laws Not Enforced by the EEOC: https://www.eeoc.gov/laws/other.cfm
State of California
- State of California Employment Laws: https://labor.ca.gov/laborlawreg.htm
- California Minimum Wage: https://www.dir.ca.gov/dlse/faq_minimumwage.htm
- National Association of Colleges & Employers (NACE) Principles for Ethical Professional Practice: http://www.naceweb.org/career-development/organizational-structure/principles-for-ethical-professional-practice/?utm_source=nace-revised-principles&utm_medium=email&utm_content=txt&utm_campaign=content
- NACE Position Statement: Internships: http://www.naceweb.org/about-us/advocacy/position-statements/position-statement-us-internships/
Employers recruiting interns must abide by all policies including the following:
- Abide by the criteria for an experience to be defined as an internship, set forth by National Association of Colleges and Employers Position Statement on U.S. Internships.
- Clearly demonstrate that the position is primarily for the educational and career training benefit of the student and does not involve more than 20% clerical work. There must be supervision by professional staff, ongoing training, and feedback.
- Not guarantee compensation contingent on trial or training period, and/or guarantee employment to potential interns.
- Offer qualifying compensation for the internship; Internships with for-profit companies should be paid at least minimum wage. For-profit companies offering unpaid, stipend, and/or internships that require credit must: Uphold the Dept of Labor’s Fair Labor Standards Act Internship Fact Sheet #71 (link is external)7-factor "primary beneficiary test."
- Unpaid remote internship opportunities will not be accepted.
Organizations recruiting volunteers must be classified as either non-profit or governmental agencies and will be permitted to post on Handshake but will not be provided with any additional recruiting services. Private, for-profit companies will not be permitted to post volunteer opportunities. Volunteer positions must support public service, religious or humanitarian objectives and the activity must benefit the community at large. There must be no expectation of compensation or entitlement to a paid position at the conclusion of the experience. Volunteer positions must be short term, less than 6 months, and only require a few hours per week of commitment. Volunteer positions must also be in person; remote positions will not be approved.
Career Services defines third-party recruiters as agencies, organizations, or individuals recruiting candidates for temporary, part-time, or full-time employment opportunities for other organizations rather than for internal positions. Third party recruiters may utilize Handshake, participate in on-campus recruiting and attend select career fairs. They will be required to verify in advance whether they are recruiting for their own organizations or for their clients. Third-party firms who are recruiting for positions within their own organizations must clearly differentiate those opportunities from their client engagements. Career Services will not provide services to organizations wishing to promote their job board or website. Positions posted in Handshake by third party employers must be individual and specific.
Third-party recruiters representing client organizations must:
- Verify that they charge no fees of any kind to student or alumni applicants;
- Identify themselves as a third-party recruiter in their employer profile and all client job announcements;
- Provide to Career Services in advance a list of the employer clients for whom they are recruiting, and, if requested after review, provide a copy of the retainer(s) signed by their employer client(s) authorizing them to act as their sole campus representatives;
- Provide accurate position descriptions and include specific client names in all jobs posted on Handshake;
- Only release candidate information provided to the identified employer in accordance with the Family Educational Rights and Privacy Act (FERPA). Re-disclosure of candidate information to any other parties is not permitted.
Teach/Volunteer Abroad Companies
Career Services will not approve teaching or volunteer abroad positions in Handshake and is hesitant working with companies who place and organize teacher/volunteer abroad positions due to the financial requirements of the applicants to partake in such opportunities. Career Services does not currently have the ability to review and vet teach/volunteer abroad companies.
Career Services has established these criteria for identifying appropriate entrepreneurial employment opportunities for promotion through its services. Start-ups must have progressed sufficiently in their business development process so that they can:
- Provide a company name, business address, website and email address, and identify a principal as the key contact;
- Verify that they are not seeking potential partners or investors;
- Confirm that they have obtained the necessary business licenses and Tax ID’s as well as sufficient funding, including identifying their funding model and investors, if requested;
- Offer positions for pay, not just for equity; see Compensation and Fees.
- Provide clearly defined organization and position descriptions in Handshake.
Those ventures who cannot meet these guidelines may contact Career Services at a later stage to discuss access to services.
In compliance with the University's policy prohibiting the use of alcoholic beverages, employers should not serve alcoholic beverages at any employer-related