Create Your Letter

Cover Letters

Draft Your Targeted Story
 

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Cover letters support your resume by providing deeper context about a few of your most relevant attributes. Rather than simply summarizing your resume, cover letters are effective at connecting your experiences in meaningful ways and illustrating why you are interested in a specific position through a narrative format. 

Similar to writing a love letter, writing a tailored cover letter requires an understanding of your audience. Use this page to guide your draft.

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Create Your Letter

Format

A cover letter follows a business letter format, which means that it is single-spaced with an extra line of space between each paragraph, and that it follows specific conventions at the top of the document (i.e., the header and a few lines beneath the header).

To correctly format the top of your cover letter, include the following items in order, with a line of space between each item:

  1. The exact header of contact information from your resume, formatted and stylized using the same method. You can simply copy and paste this from your resume’s header.
  2. The date of submission of when your letter will be sent, written in the format of Month Day, Year (e.g., January 1, 2020).
  3. The name of the person you are addressing, their title, the name of the organization, and the address of the organization, each indicated on a separate line. If you do not have a specific name you are addressing, use only the name and address of the organization.
  4. A formal salutation to the individual you are addressing (i.e., “Dear ….”). If you do not have a specific contact to address, use the salutation “Dear Hiring Manager:” or “Dear Recruiter:”. Because a cover letter is written in a business letter format, the proper punctuation mark to use after your salutation is a colon (i.e., the “:” symbol), and not a comma.

 

Here is an example of the format for the top of a cover letter:

Tomás Teacher

Culver City, CA | (555) 333-5942 | tteacher@ucsb.edu

 

May 1, 20xx

Dr. Judith Myers, Principal
Oakwood High School
4567 Hillside Drive
Carpinteria, CA 93013

Dear Dr. Myers:

 

Structure

Unlike the bulleted statements on a resume, a cover letter provides a more contextualized structure of information. In this more targeted story, you are able to share more detail through specific examples of past instances when you showcased relevant experiences or transferable skills.

The body paragraph(s) of your cover letter can be structured as traditional paragraphs, or they can be structured as bulleted “miniature paragraphs.” Regardless of your preferred structure, the strongest cover letters typically highlight two or three relevant themes of your qualifications in an organized fashion.

 

Length

In total, cover letters are about one page in length with three to five paragraphs, including an introduction paragraph, one to three body paragraphs, and a closing paragraph. It is acceptable to write a cover letter that is a little less than one page, but it is best to not write more than one page.